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Class Title: Administrative Assistant
Department: Juvenile Probation Department
Performs a variety of secretarial duties designed to expedite the services provided through the Juvenile Probation Department.
Works under the general supervision of the Chief Juvenile Probation Officer.
EXAMPLES OF DUTIES:
Types a variety of documents, i.e. grant applications, quarterly reports, correspondence, interstate compact applications, or such other documents as may be required, from dictation, notes and/or written drafts.
Enters pertinent data into the computer for the purpose of tracking all juvenile offenders, together with contact notes, fees due and paid to reflect the current status of the case as well as sending out all billings and collections.
Maintains a file on all pertinent material related to individual cases, community based resources, and important document information.
Answers the telephone, takes messages or directs incoming calls to appropriate parties. Serves as a receptionist and greets clients as they appear for appointments. Maintains the appropriate amount of office supplies. Administer drug tests as well as mailing tests to the appropriate labs.